What Kind Of Tape Do You Use To Send Registered Mail With

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S900 Special Postal Services

S910 Security and Accountability

S911 Registered Mail

Summary

S911 describes the standards for registered mail including what affair is eligible and ineligible for this service. It also discusses fees, liability, and procedures for preparing registered mail.

1.0 Basic Information

1.ane Description

[5-20-03] Registered mail service is the nigh secure service that the USPS offers. It incorporates a system of receipts to monitor the motility of the mail from the signal of acceptance to delivery. Registered mail provides the sender with a mailing receipt and, upon asking, electronic verification that an article was delivered or that a commitment endeavour was made. Customers tin call up the commitment status in 3 ways: (1) over the Internet at world wide web.usps.com past inbound the article number shown on the mailing receipt; (2) by phone at 1-800-222-1811; or (3) by bulk electronic file transfer for mailers who provide an electronic manifest to the Postal Service. A delivery tape (which includes the signature) is maintained by the Postal service for a specified menses of time.

1.2 Eligible Affair

Only matter prepaid with postage stamp at the Kickoff-Class Postal service rates may be registered. The face up (accost side) of the registered commodity must exist at least 5 inches long and 3-1/2 inches high, regardless of thickness. Items returned under merchandise render service (S923) may be registered without prepayment of stamp and fees.

ane.threeIdentify of Mailing

Registration may exist obtained by presenting mail to the following:

a. A retail employee at a post office, station, or branch (including any contractor-operated unit). A postmaster may crave that an article of unusually high value be presented only at the principal office or at designated stations and branches.

b. A rural carrier on a rural road. The article and sufficient cash for postage and required fees for mailing the article may be left in a rural mailbox. The carrier must mitt whatever modify to the sender or place it in an envelope and leave the envelope in the box on the carrier'southward next trip. Responsibility is not assumed for the commodity or cash until a receipt is issued. No responsibleness is causeless for the change left in the box past the carrier.

c. A rural carrier at a nonpersonnel rural unit. The sender must run into the rural carrier to have mail service registered.

1.fourIneligible Affair

Registration may not be obtained for mail that is handled equally follows:

a. Sent equally business reply mail or in a business organization reply envelope.

b. Placed in a street letterbox or post office maildrop.

c. Addressed to a mail service office to which it cannot be transported safely.

d. Prepared improperly or packed inadequately to withstand normal handling (run across 3.7).

e. Tied or attached with i or more articles, unless enclosed in the same envelope or wrapper.

f. Presented for mailing in a padded envelope; envelope or mailer manufactured of spun-bonded olefin, such as Tyvek; plastic envelope or mailer; or envelope or mailer made of glossy-coated paper.

1.v Additional Services

Purchasing registered mail service allows customers to then purchase restricted commitment service or a return receipt. The following boosted services may be combined with registered post if the applicable standards for the services are met and the additional service fees are paid:

a. Collect on commitment (COD) service.

b. Delivery Confirmation.

c. Signature Confirmation.

2.0 Fees and Liability

2.1Full Value

Regardless of any insurance that may encompass the article, the mailer must e'er declare its full value to the USPS when presenting it for registration and mailing (see chart below). The mailer must tell the USPS clerk (or enter on the firm sheet if a firm mailer) the full value of mail matter presented for registration. Private insurance carried on registered mail does not modify the requirements for declaring the total value. The accepting USPS employee may ask the mailer to show that the full value of the thing presented is declared, and may turn down to accept the matter as registered mail service if a satisfactory declaration of value is not provided. Merely articles of no value may be mailed equally registered mail without insurance.

Mail Thing	Value to Be Alleged
Negotiable Instrument (instruments payable to bearer, including stock certificates endorsed in bare)	Marketplace value (value based on value at time of mailing)
Nonnegotiable Instrument (registered bonds, warehouse receipts, checks, drafts, deeds, wills, abstracts, and similar documents (certificates of stock considered nonnegotiable and so far every bit declaration of value is concerned unless endorsed in blank))	No value or replacement cost if postal insurance coverage desired (run across note below)
Money	Full value
Jewelry, Gems, Precious Metallic	Market value or cost
Merchandise	Market value or cost
Nonvaluable (matter without intrinsic value such as letters, files, records)	No value or replacement cost if postal insurance coverage desired
Note: A mailer who does not know replacement costs should contact a person or firm familiar with such documents and determine replacement costs before mailing the articles.

two.2 Payment

The fee and postage stamp may be paid with ordinary postage stamps, meter stamps, or let imprints. If a permit imprint is used, the verbal corporeality of postage and fees paid must be shown within the allow imprint. For pieces that are part of a manifest mailing, just the registry fee must be shown inside the permit imprint. The fee and postage on official mail of authorized federal agencies may also exist paid with penalty stamps, penalty meter stamps, or penalization permit imprints. The fees and postage on items registered with merchandise return service are paid through a postage due account nether S923.

ii.3Postal Insurance

Postal insurance is provided for manufactures with a value of at least $0.01 up to a maximum insured value of $25,000. Insurance is included in the fee. Postal insurance is not bachelor for articles with no value ($0.00).

2.iv Refund

A fee for registered mail is not refunded later the USPS accepts the mail even if the sender after withdraws the postal service under iii.x. A fee for return receipt service or restricted delivery service is not refunded unless the USPS fails to provide the service. The sender must present the registered mail service receipt showing payment of these services.

2.5Official Mail

Official mail of authorized government agencies, if prepared under applicable standards in E060 for transmission of mail without prepayment of postage, may be sent past registered mail without prepayment of a registration fee.

2.6Merchandise Return

Affair registered with merchandise return service under S923 may be sent by registered mail without prepayment of postage and fees.

two.viiIndemnity

Except for matter registered with merchandise return service, no indemnity is paid for whatever matter registered without prepayment of postage stamp and fees. If a government agency wants indemnity coverage, both the applicative postage and registry fee must be paid in full with stamps or meter stamps.

iii.0 Mailing

3.1USPS

USPS employees are not permitted to help customers fix or seal postal service to be registered.

3.iiAddressing

The mail service must bear the complete names and addresses of both sender and addressee.

three.3Opened Envelope

Any envelope or package that appears to take been opened and resealed, or otherwise improperly prepared, may not be registered.

three.4 Characterization 200

Registered mail must bear a barcoded reddish Label 200 (see Showroom 3.4). The label must exist placed to a higher place the delivery address and to the right of the return address, or to the left of the delivery accost on parcels. A large-volume mailer can obtain Label 200 in rolls of 600.

Exhibit 3.4 Label 20 0

Shows the label for Registered Mail.

3.5 Privately Printed Label 200

If authorized, a mailer may use a privately printed Characterization 200 for domestic post only. Privately printed labels must be almost identical in pattern and color to the USPS form, with a barcode and homo-readable numbers that meet USPS specifications in Publication 109. A minimum of 3 preproduction samples must be submitted to the business organisation post entry director serving the mailer'southward location for review by the mailpiece design analyst. Once approved, the mailer must print sample labels with barcodes to be certified under the technical requirements in Publication 109.

3.6 Sealing

The mailer must securely seal envelopes. Paper or cellulose strips or wax or newspaper seals must non be placed over the intersections of flaps of letter-size envelopes where the postmark impressions are made. Packages must be sealed with mucilage or glue or with plainly newspaper or cloth tape. Packages containing currency or securities may not be sealed exclusively by paper strips, but must first be sealed securely with mucilage or mucilage. Large envelopes (flats) that are completely sealed and that as well take paper strips or paper tape across the intersections of the flaps may be considered packages for sealing requirements. To be used on registered postal service, tape must visibly harm the envelope or wrapper if removed and must absorb the ink in a postmark impression.

3.7 Fragile Item

The mailer must tell the USPS employee whether the item is fragile and, if so, depict the interior packing. All articles presented for registration must exist packed as specified in C010. The USPS may refuse packages non properly packed to withstand normal treatment in the mail. Indemnity may be denied if manufactures are not properly packaged.

three.eightWindow Envelope

A window envelope must have a transparent panel covering the opening to be eligible for registry. If the panel is glued to the envelope, the envelope may incorporate only matter without intrinsic value. If the console is role of the envelope, the envelope may be used for all registered mail service.

3.9Firm Canvas

If three or more registered articles are presented for mailing at 1 time, the mailer may use Form 3877 (house sheet) or privately printed house sheets. Privately printed or computer-generated firm sheets that comprise the same information as Form 3877 may exist canonical by the local postmaster. The mailer may omit columns from Form 3877 that are not applicable to registered mail. The mailer submits the forms in indistinguishable and receives one re-create every bit a mailing receipt after the entries are verified by the postal employee accepting the mailing. All entries made on firm sheets must be made by typewriter, ink, or ballpoint pen. Alterations must be initialed by the mailer and accepting employee. All unused portions of the addressee column must be obliterated with a diagonal line.

3.10 Withdrawal or Recall

The sender may withdraw or recall registered mail without charge before its delivery past writing on the receipt "Withdrawn before dispatch," and signing and surrendering the receipt; or filing a written request for its render subsequently acceleration at the post office where the commodity was mailed, giving names and addresses of sender and leaseholder, the registry number, and date of mailing. The sender must pay for all phone calls. If remailed, the article must exist under new comprehend and bear new stamp and fees.

four.0 Delivery

4.1Basic Standards

Commitment of registered mail is subject field to D042. The postmaster may require the addressee to telephone call for registered mail at the mail role if commitment past carrier would not be safe.

four.iiBad Condition

If the leaseholder accepts a registered article in bad condition (i.e., i repaired with sealing stamps or reenclosed in a new envelope or wrapper), the addressee must open it without disturbing the seal, in the delivering employee'southward presence. If anything is missing, the envelope or wrapper must be given to the employee later it is endorsed to show what was missing.

5.0 Research on Uninsured Article

five.1Who May File

If postal insurance was purchased, the claim procedures in S010 apply. The procedures in this department apply only to uninsured registered postal service. Only the mailer may file an enquiry on uninsured registered mail. For matter registered without postal insurance with merchandise return service, only the let holder may file an inquiry.

v.2When to File

The mailer may not file any enquiry until 15 days after the mailing date of the article. An research may exist filed at whatsoever post office, classified station, or classified branch, except for an enquiry about thing registered with merchandise return service, which must be filed past the permit holder at the post part where the permit is held. Form 1000 must be used in processing an research for uninsured registered post. An inquiry may be filed in the post-obit manner:

a. Any mailer filing an inquiry for the declared loss of registered mail must provide proof that a loss occurred before a mail office may have the inquiry.

b. Proof may be provided by these methods:

(1) The mailer may obtain Course 1000 from whatsoever post office. The mailer must consummate the form and send it to the leaseholder. USPS employees may not mail service the research for the mailer, simply they may help a mailer consummate the form if requested. The leaseholder must complete item xiii and items 17 through nineteen on Form 1000 and return it to the mailer. If the addressee signs the claim grade and indicates the article was non received fifteen days or more afterward the mailing date, the mailer may and so take the merits grade, with the original mailing receipt, to a post office and file an research.

(ii) If the mailer has the addressee's written and signed documentation (such as a letter dated at least 15 days subsequently the mailing date) stating the addressee did not receive the article, the mailer may take this documentation to a postal service office, with the original mailing receipt, and file an inquiry.

(three) If the mailer cannot obtain the leaseholder'south cooperation in signing Grade m for a registered article or, if preferable, the mailer may send a check or money order for the "render receipt requested after mailing" fee in R900.23.0 to the post function of accost and request a re-create of the delivery record, if 15 days or more have passed since the mailing engagement. Any such asking for a delivery record must contain the date the commodity was mailed, the registered number, and the complete names and addresses of the mailer and addressee. The response to this search of delivery records ends the inquiry process.

c. A merchandise render allow holder must ask the addressee to consummate items 1 through 12 and 14 through 16 of Course one thousand and render it, along with the original mailing receipt, to the permit holder. The permit holder must complete item 13 and items 17 through 19 and submit the completed form, along with the original mailing receipt, to the post office where the permit is held. An inquiry may be filed no sooner than xv days after the mailing date.

5.3Indistinguishable Inquiry

A duplicate inquiry may non be filed sooner than thirty days later the original research.

DMM Issue 58 (8-x-03)

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